The  Step by Step Process

Depending on our clients wishes, implementation can be handled through e-mail and telephonic communication or we can come to your premises.

During consultation with our client a needs analysis will be done to map out a detailed payroll workflow process to integrate and interface seamlessly and with minimum disruption to our clients current business requirements and processes.

This is how things should work

1. Prepare Input - The designated officer at your company collects and authorises all the data to be processed on the payroll, by the agreed deadline.
2. Rapid Payroll will be responsible for processing the data on the payroll system. We will conduct an internal review on the variances & prepare a query list for your perusal.
3. Rapid Payroll will make the necessary changes, if any, after you review the query list.
4. Once you find everything in order, you can sign off the payroll for final processing.
5. We will create an electronic transfer file and email it to you. You will import the EFT file and then transfer the net payments from your organisations bank account to your employees bank accounts.
6. We will proceed to generate the payslips, electronic or Secure, depending on your choice. The designated officer will distribute the payslips to the employees.
7.  We will prepare the set of reports as well as any interfaces, as agreed with our client during the setup phase. You can then import the interface files into your respective systems.
8. We will provide you with all the necessary 3rd party payment reports in order for you to process payment.
9. We will email the UIF electronic declaration to the Department of Labour.
10. We can assist with the SARS EMP201 return via e-filing should you require us to or you can keep this function in-house.

And that concludes the payroll process for the month in 10 easy Steps.